Set the weekly mowing list once
Each maintenance customer becomes a recurring service: how often it repeats, start date, time, length, assigned crew lead and the price the customer sees. Repeats can run from every week to once a year, so weekly mowing, every other week visits and monthly bed care all fit. Dheed books the visits as real appointments 45 days ahead, so the season is on the calendar early.
When the season ends, pause the plan. Dheed cancels the future visits quietly and rebooks them when you change the plan back in spring. That is the part of lawn care scheduling software that saves the most office time. For a full walk through, read how to set up recurring service plans.
Landscaping business software for the seasonal rush
The calendar has peaks you can predict:
- Early spring: cleanups, bed edging, mulch and the first mow.
- Late spring to summer: installs, irrigation work and weekly maintenance at full speed.
- Fall: aeration and overseeding, leaf cleanups and planting.
- Late fall and winter: holiday lighting or snow work for some crews, quotes for next year's projects for others.
Seasonal cleanup booking goes smoother when you start early. Tag last year's cleanup customers, then send each one a quote or a text a few weeks before the season. Pipeline stages show which ones said yes.
Crews, buffers and rain days
Landscape crew scheduling is about the whole crew, not one person. In Dheed you assign a crew to each job visit, and give each service a length plus travel and cleanup buffers so trailer loading and dump runs are counted. Service areas by ZIP code, ZIP prefix or city help keep you in the neighborhoods you want.
Rain is the wild card. When a day washes out, move the visits. With the texting add-on, customers get a moved appointment text, and the reminders queued for the old time are dropped, so nobody gets a reminder for a visit that is not coming. Texts wait during quiet hours, 9 PM to 8 AM. See the calendar in detail on our field service scheduling software page.
What the crew sees
Each worker sees only their own jobs, with notes like gate codes, dogs in the yard and where to park the trailer. Before and after photos stay private on the job. Those photos are also useful for your marketing, with the customer's permission.
Install quotes with options and deposits
Design and install jobs need a clear quote. Landscaping estimate software in Dheed lets one estimate hold up to three options, for example a mulch refresh with new edging, a new planting bed, or a full paver patio with plantings. Each option pulls from your price book of plants, materials, labor and fees, with its own discount and tax. The customer signs on their phone, which wins the deal and creates the job.
For larger installs, send a deposit invoice as a percentage, then credit it on the final invoice after tax. Customers pay by card into your own Stripe account, with Stripe's fee plus a Dheed platform fee of 1% on Free and Starter, 0.5% on Pro or 0.25% on Business. More in our estimate and invoice app for contractors.
A lawn care crm that remembers every yard
In Dheed's landscaping business software, every customer's timeline shows calls, texts, emails, jobs and invoices together. Tags like "irrigation", "HOA" or "fall cleanup" help you find the right group in seconds. Reports show revenue per month, estimate win rate, work by person and which lead sources bring paying work, so you can see whether installs or maintenance carried your season.
Show your work
Finished beds and patios sell the next job. The website builder for service businesses add-on includes a before and after section and a contact form that creates leads. You can also plan posts with our social media scheduler for small business.
Getting started
Pick Landscaping as your industry, add your maintenance and install services, then enter your weekly customers as recurring services. Like any landscaping business software, it pays off most when the crew uses it daily, so invite your crew leads first. Read the CRM for service businesses overview, see plans and pricing, or start free.
Frequently asked questions
How do I handle rain days in lawn care software?
Move the visit to the new day on the calendar. If you use Dheed's texting add-on, the customer gets a moved appointment text and any reminders queued for the old time are dropped.
Can I pause lawn service for the winter?
Yes. Pausing a recurring service in Dheed cancels its future visits quietly. When spring comes, change the plan back and Dheed books the visits again, 45 days ahead.
Can landscapers take deposits on install jobs?
Yes. Create a deposit invoice as a percentage of the job, and Dheed credits it on the final invoice after tax. Card payments carry Stripe's fee plus a Dheed fee by plan.
Does Dheed plan the fastest mowing route?
No. Dheed does not optimize driving routes. It does check service areas by ZIP code, ZIP prefix or city, which helps keep your crews in the neighborhoods you choose.